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Virtual Business Specialists and Virtual Assistants are the thing now, everyone has one or wants to have one.

Have you ever wondered what they can do for you and/or your business?

There are so many things us virtual business owners can do for you it’s AMAZING!

Here is a list of some of the things that your virtual business specialist can take off your plate:


Administration / Management (The most sought after skills most business owners need & use)
Business owners like you need help with these everyday to-do’s which will free up your time to make more money by growing your business and do the things you love to do and are the BEST at.

  1. Customer service through email, chat, or phone
  2. Monitoring and responding to emails
  3. Organizing email inboxes
  4. Managing blog comments
  5. Managing social media comments
  6. Live webinar assistance
  7. Calendar maintenance
  8. Creating PowerPoint presentations
  9. Appointment setting
  10. Order fulfillment
  11. Ordering supplies
  12. Ordering, packaging, and sending gifts to clients
  13. Sending Thank You’s
  14. Writing job listings
  15. Arranging interviews
  16. Answering phone calls
  17. Repurposing content (Example: take a clip from video and use it for a written blog post or a social media post)
  18. Taking meeting minutes
  19. Managing blog editorial calendars
  20. Client onboarding tasks like responding to emails and sending invoices and contracts
  21. Following up with leads/clients
  22. Guest post screening
  23. Making travel arrangements
  24. Form preparation
  25. Packaging and shipping products and gifts
  26. Creating resumes
  27. Monitoring YouTube content
  28. Uploading YouTube videos
  29. Managing online communities
  30. Assisting with teleseminars
  31. Creating and updating SOPs
  32. Updating house or land listings for realtors
  33. Helping launch ebooks or programs
  34. Optimizing blog posts with images, linking to other blog posts, and adding CTAs (Call to Actions)
  35. Project management
  36. Event planning and management
  37. Giveaway management
  38. Organizing cloud files
  39. Organizing G-Drive files
  40. Hiring and training new team members
  41. Personal shopping
  42. Translation
  43. Brainstorming ideas for blog posts, products, etc.
  44. Business strategy

These tasks are necessary to keep your business financially afloat.

  1. Bookkeeping
  2. Managing payments and invoicing
  3. Processing orders and refunds
  4. Making collections calls
  5. Handling payroll
  6. Billing and invoices

Graphic Design
Using your virtual business specialist to create beautiful graphics to use in your social media, on your website, in your blog posts, for your documentation, flyers, brochures, etc.

  1. Creating graphics for blog posts
  2. Photo editing
  3. Creating slides for webinars or workshops
  4. Designing business cards, flyers, logos, menus, signage, etc.
  5. Sourcing photos for blog posts, books, social media, etc.
  6. Creating social media graphics or pins
  7. Photography for websites and promotional materials
  8. Branding services
  9. Creating brand style guides
  10. Designing ebooks or pretty PDFs for newsletter opt-ins

Your audience wants to form a relationship with your brand, and marketing can be used to do just that. Marketing is important because it helps you sell your products or services, builds awareness, generate leads, acquires new customers and makes a business stand out.

  1. Pitching brands
  2. Setting up sales funnels
  3. Lead generation
  4. Creating press releases
  5. Marketing strategy
  6. Blog post promotion
  7. Ebook promotion
  8. Ad management
  9. Promoting live events

Any kind of research helps you to understand the needs of existing customers and why they chose your service over competitors. … It also helps you to make well-informed market decisions about your services and develop effective strategies as well as continued growth.

  1. Researching speaking opportunities
  2. Researching guest post opportunities
  3. Researching and applying to affiliate marketing programs
  4. Researching programs and resources
  5. Travel research
  6. Event research
  7. Keyword research for Etsy, Pinterest, Google, etc.
  8. Vendor/printer research
  9. Joint venture research and follow up
  10. Product research
  11. Market research
  12. Software and program research
  13. Rearching and condensing information
  14. Hashtag research
  15. Sponsorship research
  16. Researching and summarizing industry news
  17. Education research
  18. Researching LinkedIn groups
  19. Product price comparison
  20. Licensing research
  21. Patent research
  22. Researching publishers
  23. Running promotions
  24. Competition research
  25. Creating SWOT analysis
  26. Researching podcast guests
  27. Software research
  28. Solution research

Social Media
Social media is necessary to build your brand and increase visibility, through building relationships and communicating with potential customers. It allows your customers to connect and interact with your business on a more personal level and establishes you as an authority, as a resource users turn to because they trust you.

  1. Scheduling social media updates
  2. Creating and managing Pinterest accounts
  3. Creating and managing Promoted Pins
  4. Creating Facebook ads
  5. Managing Facebook groups
  6. Setting up and managing LinkedIn groups
  7. Creating social media polls
  8. Scheduling pins via Tailwind, Later, Hootsuite or Buffer
  9. Creating and managing Instagram posts
  10. Responding to social media messages
  11. Scheduling messages in ManyChat

Techy Stuff
This technical stuff is very important and ensures that your business systems run smoothly and everything happens in the appropriate flow. Most business owners do not want or know how to do these back office tasks that are very time consuming and a virtual business specialist / virtual assistant can take these off your plate.

  1. Formatting blog posts
  2. Updating websites and plugins
  3. Website security and backups
  4. Website SEO
  5. Data entry
  6. Video editing
  7. Podcast editing
  8. Webinar setup
  9. Analytics reporting (Google Analytics, email, social media, etc)
  10. Setting up goals in Google Analytics
  11. Setting up UTM goals to track website traffic
  12. Setting up or migrating email lists to a new email service provider
  13. Setting up newsletter opt-in forms and sequences
  14. Setting up secure websites (https)
  15. Database creation and management
  16. Shopping cart installation/maintenance
  17. Podcast submission
  18. Web design/maintenance
  19. Creating surveys and online forms
  20. Troubleshooting, IT support
  21. Creating and managing affiliate programs
  22. Creating landing pages and squeeze pages
  23. Streamlining and automating systems
  24. Creating digital magazines
  25. File conversion
  26. Setting up spreadsheets
  27. Tracking and fixing broken links
  28. Ecourse creation
  29. Website coding
  30. Ad management
  31. Setting up digital product delivery
  32. Formatting ebooks
  33. Creating online quizzes
  34. Managing ecommerce sites
  35. Managing customer databases


Many business owners want to create blog posts, courses and ebooks and don’t have the time to do it. 

  1. Writing blog posts
  2. Writing ebooks, books, newsletters, email funnels, etc.
  3. Writing or editing audio or video transcriptions
  4. Writing social media posts for Facebook, Twitter, or Instagram
  5. Editing & proofreading blog posts, books, websites, newsletters, recipes, etc.
  6. Email marketing
  7. Website and sales page copy writing
  8. Ghostwriting
  9. Creating product descriptions for online shops like Shopify or Etsy
  10. Grant proposals
  11. Collecting/editing testimonials
  12. Letter writing
  13. Podcast scripting

, I am sure that something on this list is something you have struggled with doing and may need help with many of them. That is why there are Virtual Business Specialists and Virtual Assistants thriving in their businesses. We provide greatly needed services to busy business owners.

If you need help with any of these, let’s schedule a time to chat and see what solutions I can offer you and your business! You can view my services here!

To Your Success,


Virtual Business Specialist